Slide 1-How were risks identified? The value of your approach? What was difficult? Lessons for next time?
Slide 2 – How were risk priortized? How valid do your feel this approach is? What does it it now address? What was the risk threshold to determine if risks were addressed or remained on a watch list?
The documents that i upload is project information, and i did a risk analysis and risk management plan. You can get some information on these documents.
Project Overview –
Virtual PMO Services for PJM Students and Alumni
This project is one I have wanted to do for some time now – in order to move it forward
to our leaders for approval, it would be very helpful to have an integrated plan to share
for decision making – a draft charter/ scope statement and workplan has been created for
this project. The next planning step is to complete the risk work.
Currently, each faculty within our PJM program shares a number of project management
templates used in their own project management work for use within their courses. The
intent is to collect and share these templates across all sections of a course so that all
students have access to a number of potential templates in that subject area and can then
create their own version of the template that best meets the needs of their assignment
projects. This will also store all templates in one place for easy access – regardless of the
course that one is in it is convenient to locate other templates that might be helpful for the
work in any course.
We also would like to make this available to alumni of the program – to allow them to
benefit from our inventory of templates and also to allow them to contribute templates to
the NU PJM community. This provides yet another opportunity for industry alignment
and maintains a connection with our esteemed alumni.
This project is still considered to be at the beginning of its efforts. It will be a visible
project within the Northeastern community – for faculty, current students and alumni.
Work to date – currently, there are many project management templates floating around
our program. There has not been a coordinated effort to locate, vet and store these
templates – nor have we considered if there are gaps in the templates provided.
Work includes understanding the needs of faculty, students and alumni and then creating
a shared repository solution that will meet these needs. At minimum, the project will
identify all available templates from faculty, reviewing these to ensure they are
comprehensive, clear and ready for use and well as to review the inventory of templates
against good practices in project management and the PMBOK – and that there are no
copyright issues with posting on our shared site. Both faculty and students near the end
of the program should be included in the review of the templates.
The shared site tool needs to be selected – this will require understanding the needs of
faculty, students and alumni as well as standards to be followed in the IT constraints.
The site needs to be designed and the templates uploaded.
A process needs to be created and implemented for upkeep on the templates as well as
how additional templates are submitted for consideration, vetted and the site updated.
• • •
A plan for transition and sustainment needs to be created and implemented – how will
students and alumni find out about this site? Who do they contact if they have questions
on the site? Who will maintain it? It would seem that setting up an internship or co-op
opportunity for a PJM student to do this work for 3 – 6 months and then transition the
work to another student would be an option.
I have provided preliminary information in the (very rough) draft Scope Document,
below. Preliminary planning has been done – see the overview information below as
well as the attached (separate document) schedule. I have volunteered our PJM 6015
course to build the risk management plan and risk register for this work. This will
finalize the draft plan for the project for project review and approval.
Project Objective/ Success Criteria (Charter):
To design, build and implement a shared repository for project management templates
that will meet the needs of faculty, current students and PJM alumni. In addition, to
create and implement an operating plan for the transition and sustainment of the site.
Assigned Risk Manager (Charter): Members of PJM 6015
Sponsor (Charter): PJM Faculty member
Project Scope Description: The work of this project is to create shared repository for
PJM templates that is then implemented within PJM CPS.
Work Includes Work Does Not Include
Creation of integrated project plan and
project management of project – biweekly
reporting to begin after Planning approved
through project end
Ongoing maintenance of site
Finalized requirements Training on use of templates
Selection of technology
Collection, refinement and approval of
Communication to faculty, students and
Upload of templates to shared repository
Job aides for faculty and students
prepared/ Integration into courses
• • •
Process for maintaining site with industry
Process for bringing on co-op/ intern
student to manage site
Retrospective (Lessons Learned)
• Faculty, students and alumni are prepared to use site
• Templates are industry aligned and available
• IT is prepared to support the product from a technology perspective
• Processes and site are ready for Fall 2020
Project Exclusions – see out of scope above
• Schedule – work complete and ready for full implementation Fall Quarter 2020
• The core project team (you) may only devote 50 percent of available effort to this
• Other project resources will be negotiated per integrated project plan.
• Hourly pay rate for each team member is $75.00
• See project workplan